Niche Jobs - Privacy Policy

About our privacy policy

It is really important to us that we keep any personal information you give us safe and secure and whilst we realise it is not the most interesting of subjects, we would encourage you to read our Privacy Policy as it gives you important information about your personal information and your rights.

Our website provides a platform that can be used by job seekers to find jobs and for employers to advertise vacancies and look for suitable candidates. You can set up your own account and have complete control of the personal information you give us and what we do with it.

Our Clinical Career Coaching service is a personally tailored services which offer career coaching and introductions to potential employers if you meet our eligibility criteria. You will have control of the personal information you give us and what we do with it.

We will always be open with you and so we have written this policy to tell you:

• What personal information you can give us
• How we may use your personal information
• Who we work with to provide your account and our website
• Where we keep your personal information
• How long we keep your personal information
• How we keep your personal information safe
• Your rights

This website is owned and operated by Niche Jobs Limited (“we”, “our”, “us”), company registration number 6519365. Our registered office is 30-34 North Street, Hailsham, East Sussex, BN27 1DW.

If you have any comments or queries about this policy please contact us at jobs@nichejobsltd.co.uk and a HUMAN will reply.

We last updated this Privacy Policy on 01.11.2021.

Personal Information you give to us

Setting up an account or using our website

You may provide us with the following information about yourself:

• your name and address
• your contact details including email address and telephone number
• other information to allow us to provide the services you have requested
• your CV and/or details of your qualifications, experience, training, employment history, registrations with professional bodies, and any necessary authorisations and permissions
• what sector you are interested in
• what jobs you are applying for and have applied for previously
• your right to work in the UK

Other times you can give us personal information

You can give us information when you:

• Set up an account on our website
• Apply for a position we are advertising on behalf of an employer
• Submit a CV to our website
• Purchase a training course on our website
• Sign up for our newsletter (blog notifications)
• Sign up for a job alert email
• Save a job
• Comment on a blog
• Contact us via email or by telephone for any reason
• Use our Clinical Career Coaching services

Cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.

Remember that you may be able to set your cookie preferences via your browser to refuse or disable cookies if you want to. But be aware that some parts of this website may not work properly, or as easily, once you do this.

To find out more about the cookies we use please read our Cookies Policy.

How we may use your Personal Information

We may use your personal information:

• to process your request to be added to our CV database
• to pass on to an employer where you have told us you wish to apply for a specific position
• to pass on to employers looking for candidates like you where you have given us permission to do so
• to pass on to recruitment agencies who are seeking to fill positions that you have indicated to us that you are interested in and you have given us permission to do this
• to check whether you are eligible for our Clinical Career Coaching service
• to contact you in relation to your account, your applications or our Clinical Career Coaching service (where applicable)
• to provide you with an online training course you have purchased
• to fulfil any contracts you have entered into with us
• to tailor the services that we offer to you with your needs and interests
• to comply with our legal obligations
• to tell you about changes to our services or website
• to help us develop our website to make it better for all users
• to get your feedback on our website and services
• to administer our website (such as troubleshooting, data analysis, research)
• to keep our website safe and secure

Automated decision making

We may use some software to enable us to automatically assess the level/band you fit into in relation to your qualifications and experience to allow us to establish whether you meet the eligibility criteria for our Clinical Career Coaching service. This is known as an automated decision making process. We may us it so we can provide you with the most appropriate information if you meet that eligibility criteria. You have the right to request us to stop using this automated process at any time under the Your Rights section below. For more information, please contact us at

Our legal basis for using your information

The law only allows us to use your personal information in certain limited circumstances. We have listed these below and what information they allow us to process.

1. With your consent

With your agreement we may:

• set up an account on our website
• process your request to be added to our CV database
• provide your details to an employer where you have told us you wish to apply for a specific position
• provide your details to employers looking for candidates like you or where we have identified a speculative opportunity
• to pass on to recruitment agencies who are seeking to fill positions that you have indicated to us that you are interested in and you have given us permission to do this

2. When we have a contract with you

We may use your information to comply with a contract that we have entered into with you:

• to provide the services you have requested
• to administer and provide the website (such as troubleshooting, data analysis & research)
• to tell you about changes to our website or our services
• to help us (or our software developers) improve the website

3. Where it is necessary for our legitimate interests

We may provide you with marketing information about our own products and services similar to those that you have purchased or enquired about (unless you tell us to stop).

4. To comply with a legal obligation

Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).

Under this legal basis, we may provide you with marketing information about our own products and services similar to those that you have signed up for or enquired about (unless you tell us to stop), including our Clinical Career Coaching service

4. To comply with a legal obligation

We do this when we have to comply with legislation such as tax laws.

Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Our Marketing

We may provide you with information about products, services, special offers, and other news where we feel these may interest you.

Depending on what contact information you have given to us, we may contact you by email or post. We will only do this where you have consented to receiving such information from us, unless it is information about products and services which are similar to those you have signed up for or enquired about in which case we will send you that information under our legitimate interests as a business described above (unless you tell us to stop(

You can opt out of such marketing at any time and If you wish to do so, please email us at jobs@nichejobsltd.co.uk.

Working with other organisations

Employers and Recruitment Agencies

With your consent we will make your 'CV Profile' available to hiring employers and recruitment agencies. If you want to see the current list of employers and recruitment agencies, please see here.

When you submit your information you are given a choice as to whether you want your details to be visible to companies advertising on our website, our options are:

• By selecting hiring organisations to contact you we will allow employers and recruitment agencies to view your CV Profile if they are looking for candidates for positions that you have indicated to us that you are interested in.
• By selecting to 'Hide' this option your information will only be visible to the company whose job you have applied for and yourself and the staff of Niche Jobs Ltd for administrative purposes.

In providing our website services, we are not a recruitment agency and we provide our website and services to you free of charge to allow a simple and easy way to access your future job. As such in relation to applications made and CV Profiles created on our website, we do not have any control over how an employer or recruitment agency deals with your information once they have downloaded it from our database and they make their own decisions as to what to do with your personal information. We do ensure that any organisation who accesses your information has signed up to our website terms and conditions for employers and recruitment agencies requiring that they deal with your information safely and securely and that they comply with the General Data Protection Regulation and any subsequent UK legislation.

If you have indicated to us that you wish to apply for jobs overseas, then we may provide your information to organisations who are not subject to the same data protection legislation that we have in force in the UK. In these cases, we only deal with organisations who have agreed to deal with your information in line with GDPR and UK legislation.

Other third parties

In order to provide your account, our services and our website we may have to allow our trusted partners to have access to your personal information. These organisations include:

• Our business partners, suppliers and sub-contractors for the performance of any contract we enter into with you
• Our website developers who need to see your information in order to keep our website up and running

We work with the following organisations:

• Talenetic (www.talenetic.com) – a cloud software supplier based in the UK providing our online job board technology
• Rackspace (www.rackspace.com) – a USA-based supplier that manages the hosting of our website and databases in the UK& EEA
• Sendgrid (www.sendgrid.com) – a cloud software supplier based in the USA that allows us to automate some of the emails we send you in relation to your account, our services and our website
• Microsoft 365 – a cloud based secure suite of applications including Word, Excel, Teams and Powerpoint that we use to provide our services, based in the UK & EEA
• Stripe (stripe.com) – a payment gateway provider based in the USA that processes payments you make on our website for training courses. We don’t process any payments ourselves and we have no access to any of your payment information or credit card details
• Watsons Associates (www.watsons.co.uk) – our UK based accountants

International transfers

Some of our external third parties listed above are based outside the UK so their processing of your personal data will involve a transfer of data outside the UK.

Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented

• We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data, including countries in the EU and EEA.
• Where we use certain service providers, we may use specific contracts approved for use in the UK which give personal data the same protection it has in the UK. These are called Standard Contractual Clauses and are used with all our services providers that are based in and process your data in the USA.

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.

What laws we may have to comply with

We may have to disclose your personal information to third parties:

• If we sell our business in which case the personal information that we hold will be part of the transferred assets
• If we are required by law, or in order to enforce or apply our terms of use. This includes exchanging information with other organisations for the purposes of fraud protection and credit risk reduction

Third Party Privacy Policies

Our site may contain links to websites owned by other organisations. If you follow a link to another website, these websites they will have their own privacy policy.  We suggest that you check the policies of any other websites before giving them your personal information as we cannot accept responsibility for any other website.

Where and how long we keep your Personal Information

Storage of Personal Information

We are committed to ensuring that our suppliers have appropriate technical, administrative and physical procedures in place to ensure that your information is protected against loss or misuse. Where we have the option to store your personal data in the EEA, all personal information you provide to us is stored on our secure servers or on secure servers operated by a third party located in the EEA. The only exception to this is where we work with third party service providers listed above that are based in the USA.

All third parties who provide services or software to us are required to sign a contract requiring them to have appropriate technical, administrative and physical procedures in place to ensure that your information is protected against loss or misuse.

Retention of information

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

We will store your CV Profile (which includes your name, email address, employment history and any other information you have provided in your CV Profile) for as long as you wish us to.

At any time you can login to add to it, edit it or remove it completely.

After a year of first registering we will use an automated process to regularly remind you that you are storing your CV Profile with us.

As soon as there has been a period of 12 months since you last logged in we will:

• a. automatically 'Hide' your CV Profile (even if you originally consented to it)
• b. email you*
• c. make it clear how you can add to your CV Profile (to add new qualifications, update your recent employment records etc), edit your details or remove everything completely
• * if your email no longer receives we will delete your records since you won't be able to log in to do it yourself or receive our notices that it needs updating

Plus, we will email you 6 months after you last logged in to remind you that you can hide your CV Profile if it is still visible.

And we will stay in touch to remind you that you are using the site to store your CV Profile for future easy use throughout your entire career.

If we do not hear from you (if you do not login), we will delete your account after 5 years after the last communication we had with you or your last login to our website.

Emails

If you chose to send us information via email, we cannot guarantee the security of this information until it is delivered to us.

Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Your rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data.

• Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios:
  • a. If you want us to establish the data's accuracy.
  • b. Where our use of the data is unlawful but you do not want us to erase it.
  • c. Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims.
  • d. You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us at jobs@nichejobsltd.co.uk or write to us at the address above

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

Complaints

If you make a request to us under this Privacy Policy and you are unhappy with the response, you can ask for the request to be reviewed under our internal complaints procedure. Our internal complaints procedure allows your request to be reviewed by Managing Director who will do their best to try and resolve the issue.

If you have been through the internal complaints procedure and are still not happy with the result, then you have the right to complain to the Information Commissioner's Office. They can be contacted as follows:

Website: www.ico.org.uk

Telephone: 03031231113

Address:

Information Commissioners Office
Wycliffe House, Water Lane
Wilmslow, Cheshire, SK9 5AF

Changes to our Privacy Policy

We review our Privacy Policy on a frequent basis to check that it accurately reflects how we deal with your information and may amend it if necessary. You should check this page regularly to see the most up to date information.

How to Contact us

We welcome questions, comments and requests regarding this Privacy Policy which can be sent to jobs@nichejobsltd.co.uk